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Financial Controller- Luxury Design Company Full-time

in London (Published at 25-09-2017)

Job description:
Overseeing the London Studio’s general finances, the Financial Controller will ensure all financial functions are organised, efficient, and accurate – producing necessary financial and management accounts as required. This is a hands-on role requiring an individual who is comfortable dealing with complex work through to more administrative tasks and ad hoc projects. Forming part of the Management Team, and reporting to the CEO/Founder and Managing Director, a positive attitude and team player is a must.

Finance responsibilities:
• Oversee and manage the London Studio’s general finances
• Oversee all tax and regulatory/compliance issues
• Oversee bank reconciliation functions, including daily cash flow spread sheet
• Oversee AP and AR, reconciling to GL
• Manage Studio bank accounts (various currencies)
• Manage monthly payroll and all related functions/benefits
• Perform all necessary cash management and treasury duties
• Prepare and submit monthly management reports to the bank
• Prepare and submit information to external Accountants for statutory filings
• Prepare and submit all necessary tax computations (VAT and corporation tax)
• Prepare and submit quarterly VAT returns
• Produce annual financial statements with full backup and reconciliation
• Produce and maintain rolling 12 month cash flow
• Produce monthly actual to budget variance analysis
• Produce and manage the annual budget
• Produce monthly forecasts
• Provide any other financial reports on demand; develop and maintain any other financial reports as necessary (i.e., dashboards)

Project responsibilities (to be confirmed):
• Draft Client fee proposals (and revisions)
• Ensure all contractual documents are properly filed (electronically)
• Maintain relationships with Clients’ Accounts Departments
• Maintain project billing schedules and individual fee tables
• Maintain project income schedule, updating weekly with both actual and projected figures
• Issue fee and recoverable expense invoices to Clients
• Produce account statements for Clients as requested
• Make consistent collection calls, chasing for payment and escalating items as needed
• Perform account reconciliations, resolving outstanding issues as soon as they arise
• Liaise with Commercial Director, Design Director and Design Associates on constant basis regarding project work status and billing projections
• Manage financial side of FF&E purchasing process when required, including liaison with suppliers and staff
• Communicate any special Client billing procedures or changes thereto to the Studio
• Notify Studio of any hold (and subsequent release) of works due to outstanding accounts
• Help manage recoverability/profitability for all live projects

General responsibilities:
• Ensure Studio financial and accounting procedures and records are managed in accordance with professional standards
• Maintain organised and up-to-date financial ledgers and company records, ensuring they are readily available at all times
• Ensure appropriate financial and accounting systems, procedures and internal controls are implemented and maintained
• Document Accounts Department processes and procedures, developing where necessary
• Provide accurate and comprehensive financial information to Founder and Managing Director to help with short and long term financial and business planning
• Negotiate any necessary lines of credit, vendor agreements, financial contracts, financing agreements, etc.
• Liaise with all relevant external advisors as needed, including accountants, auditors, lawyers, banks, etc.
• Perform Client and/or supplier credit checks as needed
• Manage Studio insurances (alongside Office Manager)
• Liaise with other Group entities’ Financial Controllers (and any others) when needed
• Educate, support and coach colleagues regarding financial matters during the budget process and in general

Minimum of 10 years’ post qualification experience (ideally having a degree-level qualification in accounting, finance or business management). An extensive knowledge of QuickBooks and Excel is essential, with experience of working within a Group corporate structure advantageous.

Personal Skills & Qualities:
• Good understanding of general business
• Positive attitude, with the ability to be flexible and work as part of a team
• Extremely high level of written and verbal communication skills
• Able to communicate financial information to non-financial individuals
• Able to influence and develop relationships
• Highly organised and able to multi-task and work well within a controlled chaos environment
• Strong attention to detail
• Diligent and hard-working with the ability to remain calm under pressure
• Able to work independently and be self-sufficient
• Sound decision maker

Technical Skills & Qualities:
• Proficient with accounting software (QuickBooks preferred)
• Up to date knowledge of UK accounting regulations
• Comfortable using internet banking systems
• Understanding of multicurrency and foreign exchange
• Excellent Microsoft Office skills, particularly Word, Excel and Outlook
• Proficient in complex spreadsheet design
• Comfortable with time management software; training can be given
• Able to learn new systems

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